These terms and conditions set out how a company will participate as a ‘Sponsor’ of Erlang Solutions Limited (“ESL”) events (‘Conferences’).

1. Conference Sponsorship, Location and Date

If a company agrees to participate as a Sponsor ESL reserves the right, in its sole discretion, to change the venue, hours, or dates of the Conference. ESL will notify the Sponsor of any such changes as far in advance as possible.

2. Conference Rights

Sponsor agrees that (i) all profiles, speaker nominations, presenter nominations, guest passes, gifts/giveaways, and other matters pertaining to the Conference shall be within the sole judgment, discretion and control of ESL; (ii) Sponsor shall have no right in or to the Conference or any revenue derived by ESL or its agents therefrom; (iii) Sponsor shall have no right in or to, and no interest in, any logo, trade name, trademark, service mark, copyright or other intellectual property relating to ESL or arising from the Conference. All sponsorship opportunities are predicated upon ESL’s receipt of required copy, logos, signage etc. (“Materials”) on or before the deadline dates specified by ESL. Sponsor shall not display or present any Materials that are not approved by ESL. ESL in its sole discretion may edit or reject any Materials proposed by Sponsor for presentation at any time after receipt. Sponsor will ensure that all Materials are accurate, correct and complete and do not contain any information which may cause offense to any person or which is defamatory to any person. Sponsor will ensure that the content of all Materials complies with all applicable laws. Sponsor warrants that the Materials do not infringe the intellectual property rights of any third party and that it is the owner or duly authorized licensee of the Materials. Sponsor hereby grants to ESL a non-exclusive, royalty-free license to use the Materials in connection with the Conference. While ESL will take all reasonable care in relation to the production of material and information incorporating the Material, ESL will not in any event be responsible to Sponsor for any omissions, misquotations or other errors which may occur. ESL reserves the right to refuse to use any Material in relation to the Conference and may remove or delete such Material without liability to ESL

3. Limitation of Liability

ESL shall not be liable for any damage, injury or loss to sponsor’s properties participating in the conference where such damage, injury or loss does not arise solely from the gross negligence or intentional misconduct of ESL. In no event and under no legal theory shall ESL or its suppliers be liable to sponsor for any indirect, consequential, special, incidental, or punitive damages of any kind arising out of or related to this agreement, to the maximum extent permitted by applicable law. Save in relation to any liability that cannot be excluded or limited under law, in no event shall ESL’s total liability in connection with or arising out of this agreement exceed the sponsorship fees paid by Sponsor. 


4. Indemnification

Sponsor agrees to indemnify and hold harmless ESL as well as its officers, directors, employees, agents and consultants from any and all claims, losses, damages, liabilities, judgments, or settlements, including attorney’s fees, costs and other expenses in connection with the Conference that are related to (i) the Sponsor’s negligent acts or omissions; or (ii) a breach of this Agreement.

5. Waiver

Sponsor expressly (i) waives all rights, if any, to assert any claims against ESL and its parents, subsidiaries, affiliates, members, successors, employees, representatives and (ii) releases such parties from all liability for property damage of any kind and for any reason provided, however, such damage or injury is not due to the gross negligence or willful misconduct of ESL, any of its parents, subsidiaries, affiliates, members or employees. Sponsor accepts all responsibility for any injury or public liability incurred as a direct result of the acts or omissions of its employees and representatives relating to the Conference.

6. Insurance

For the duration of the Conference, Sponsor shall maintain a Comprehensive General Third Party Insurance policy with amount of £2,000,000 per occurrence for personal injury and property damage. Such insurance shall provide coverage insuring against loss, damage or liability for injury or death to persons and loss or damage to property and shall not exclude property of ESL. ESL together with its respective owners and subcontractors, shall be included in such policies as additional named insureds. Sponsor acknowledges that neither ESL, nor its respective owners and subcontractors, maintain insurance covering Sponsor’s property and that it is the sole responsibility of Sponsor to obtain business interruption and property damage insurance covering any losses by Sponsor. 

7. Independent Contractors

The parties hereto are independent contractors. Nothing herein shall be deemed to constitute either party as the representative, agent, partner or joint venturer of the other.


8. Termination; Cancellation

ESL reserves the right to cancel the Conference or to terminate a sponsorship agreement for any reason at any time upon written notice to Sponsor. Upon cancellation of the Conference or termination of a sponsorship agreement by ESL, sole liability to Sponsor, and Sponsor’s exclusive remedy, shall be a refund of any Sponsorship Fees actually paid by Sponsor. Sponsor may cancel its sponsorship agreement at any time upon written notice to ESL, subject to the following cancellation charges: If cancellation notice is received by ESL in writing on or before the date which is the 30th day prior to the relevant Conference Start Date, ESL is entitled to retain if already paid (or Sponsor is required to pay if no payment has been made) as a cancellation charge an amount equal to fifty percent (50%) of the Sponsorship Fees, and if such notice is received by ESL less than thirty (30) days prior to the relevant Conference Start Date, ESL is entitled to retain (if already paid) or Sponsor is required to pay (if full payment has not been made) a cancellation charge equal to the entire Sponsorship Fee (or the balance of the Sponsorship Fees if a partial payment was already paid). Cancellations by Sponsor must be received in writing and sent to ESL Attn: John Baughen THE LOOM, 14 GOWERS WALK LONDON E1 8PY and to legal@erlang-solutions.com .

9. Completed Agreement

All completed Sponsorship Agreements should be sent to John.baughen@erlang-solutions.com for processing. An authorized representative for ESL will return a countersigned copy to the Sponsor upon ESL’s acceptance of the Agreement. ESL reserves the right, in its sole discretion, to decline to accept any application for sponsorship. 

10. Force Majeure

Neither party shall have any liability for any failure to perform its obligations hereunder where such failure to perform was due to any riot, strike, civil disorder, act of war, act of God or any other cause of any kind whatsoever not within that party’s reasonable control.

11. Miscellaneous

Sponsor shall comply with all laws, ordinances, rules and regulations in the Conference venue throughout the duration of the Conference (including any setup and dismantling times before/after the dates on which the Conference takes place). ESL reserves the right to refuse any person entry to the Conference or to remove any person from the Conference at any time and Sponsor agrees that all of its employees and representatives shall comply with the Conference Code of Conduct (a copy of which can be found on the Conference website or is available on request from ESL). By signing a sponsorship agreement, Sponsor authorizes ESL to provide contact information including Sponsor’s address, phone number, e-mail address and contact name to any service vendor contracted to conduct work at the Conference. These terms (together with any written sponsorship agreement incorporating these terms) constitute the complete agreement between the parties and supersede all prior or contemporaneous agreements or representations concerning the subject matter hereof.

12. Payment Terms

In connection with the Conference, ESL agrees to provide the Sponsor with the sponsorship benefits that the Sponsor has selected and Sponsor agrees to pay the ‘Sponsorship Fees’ as agreed. All Sponsorship Fees are due and payable seven (7) days after the ESL invoice date. All Sponsorship Fees should be settled and sent in the currency stated on the invoice. If Sponsor transfers payment in currency other than that stated on the invoice, Sponsor will be responsible for any shortage of funds received, as calculated using the spot rate on the date that funds are received, in addition to any additional bank fees charged. If such payment is not received within thirty (30) days prior to the Conference start date (or, where a sponsorship agreement is entered into within such 30 day period, before the Conference start date itself), ESL: (i) may withhold any and all sponsorship and marketing benefits; (ii) shall be relieved of its obligations under this Agreement; and/or (iii) may treat this Agreement as having been terminated by Sponsor pursuant to clause 8(b). If this Agreement is terminated pursuant to this clause 12, Sponsor shall not be entitled to any refunds from ESL for any payments made. Sponsor may purchase additional sponsorship and/or marketing benefits upon written approval by ESL and payment therefor by Sponsor. Such purchase of additional sponsorship benefits shall be governed by these terms and any other terms agreed to by ESL in writing. Sponsor is responsible for payment or all taxes, including VAT. Prices quoted are exclusive of VAT.